This quick guide turns industry know-how into plain steps you can use today. Members of the Forbes Technology Council share practical moves that save time, protect information, and cut friction.

No expertise required. Learn simple habits like updating software, shutting down devices to clear background processes, and using password managers with one strong master password. Small fixes yield big gains: cleaner storage, faster workflows, and fewer interruptions.

We mix foundational practices—passwords, backups, updates—with smart tools such as cloud platforms, browser extensions, and keyboard shortcuts. Each tip is platform-agnostic and works across major operating systems and common devices people use every day.

Expect same-day wins. Each section offers clear ways to pick the right tools, configure settings once, and enjoy long-term benefits with minimal upkeep. A short checklist at the end lets you act fast and revisit key items when needed.

Key Takeaways

• Use one strong master password and a trusted password manager.
• Schedule regular updates and occasional full shutdowns to clear background tasks.
• Declutter local storage and tap cloud storage for access and collaboration.
• Install browser extensions and shortcuts to speed routine tasks.
• Pick platform-agnostic tools and configure settings once for lasting benefits.

What “tech guidance for the average person” means today

Modern help turns complex systems into clear steps that save time and protect data. This approach treats useful tips as everyday tools, not specialist tasks, so people can act quickly when something breaks or slows down.

Leaders in technology say good advice balances security, productivity, and device longevity. Learn where downloads and screenshots live, use cloud storage for access, and keep software updated. Small habits cut friction and reclaim minutes each day.

Baseline security is now routine: enable updates, use strong authentication, and practice password hygiene. These steps keep information safer without adding large demands on your schedule.

• Findability: know where files live and how to retrieve them.
• Mobility: use cloud access to work anywhere and share easily.
• Resilience: keep simple backups so data survives accidents.

Quick wins to make tech easier right now

Tiny changes in how you work can yield big savings across a typical day. Start with small habits that take little time yet return noticeable benefits.

Leverage keyboard shortcuts to save time

Learn a handful of keyboard shortcuts you will use every day. Copy and paste (Ctrl+C/Ctrl+V on Windows; Cmd+C/Cmd+V on macOS) cut seconds from common tasks.

Example: Use Ctrl/Cmd+F to find words on long pages, and Alt/Option+Tab to switch between software without touching a mouse. Practice two or three shortcuts each day.

Shut down and restart devices to clear background processes

Schedule a quick weekly restart for laptops and phones. That stops background apps and frees memory, which can improve speed and battery life.

Pin a printable shortcut sheet near your desk or save a note on your phone to practice during a work day. Small habits compound: five seconds saved per action adds up fast.

• Start small: pick shortcuts you use most and repeat them daily.
• Make it routine: set one weekly restart on your calendar.
• No cost: these wins need zero new purchases—just consistent practice.

Protect your accounts and personal information

Start by locking down access: simple steps cut risk and keep accounts usable. Forbes experts recommend a password manager that generates unique logins and stores them behind one strong master password you can remember.

Why it matters: a manager limits damage if one site is breached. Attackers cannot reuse credentials across your accounts, which reduces the blast radius and protects sensitive data and information.

Practical actions you can take now

• Adopt a reputable password manager to create random credentials and secure them with one strong password.
• Enable biometric unlock to open your vault fast without weakening security.
• Turn on automatic updates and security patches for OS, browsers, and apps to close known holes.
• Review account dashboards: remove old sessions, update recovery methods, and add multi-factor options.
• Quarterly checkup: refresh your master password if needed and confirm patch status across devices.

Prevent data loss with smart storage and backup

A simple backup plan protects files from theft, spills, and sudden hardware failure. Use a mix of online sync and a local copy so one problem does not wipe out months of work.

Cloud storage for anywhere access and collaboration

Use reliable services such as Google Drive or Dropbox to keep files off a single device. Cloud storage improves resilience and lets you open documents on a phone, tablet, or laptop without emailing versions.

Share folders to collaborate and keep a single source of truth. That reduces version confusion and keeps team edits in one place.

External hard drive or SSD as a local backup safety net

Add an external hard or SSD for a weekly full backup. A connected hard drive restores faster after a crash and works when internet access is limited.

Label the device and store it in a dry, secure spot to cut the chance of physical damage.

Automate backups to avoid accidental deletion and hardware failure

Enable cloud sync and schedule automated local backups so you never rely on memory. Automation reduces risk from accidental deletion and hardware failure.

• Test a small file restore monthly to confirm backups work.
• Use shared folders for collaboration to avoid duplicated copies.
• Local backups: fast restores. Cloud services: protection from theft and natural disasters.

Declutter and manage storage like a pro

A short routine to delete old files and unused apps returns storage and focus in one session. Spend twenty minutes monthly to clear unnecessary files, empty trash, and purge temporary data so software runs smoothly.

Uninstall any app you haven’t used in months. Removing unused programs frees space and cuts background processes that slow devices. Review large videos, archives, and old downloads; move them to an external drive or cloud to reclaim room.

• Separate folders into simple groups: work and personal, then create Documents, Media, and Archives subfolders.
• Use a YYYY-MM-DD naming pattern to make sorting and retrieval fast when you are pressed for time.
• Reduce desktop and downloads clutter to lower decision fatigue and speed file finds.
• Quarterly, run a trusted utility to find duplicate data and merge copies safely.

Benefit: A tidy structure shortens backup windows and makes restores more reliable when key work files matter most.

Make the most of cloud tools and services

Use cloud tools to cut local clutter and make collaboration immediate and reliable. Experts recommend matching platforms to file types so photos, documents, and large video each live where they sync best.

Pick the right platforms for files, photos, and video

File-first platforms work best for documents and spreadsheets. Photo-focused services keep images organized and searchable. Choose a media-friendly option for big video files to avoid slow uploads.

Sync across phone and computer to streamline your day

Enable automatic sync so new captures, scans, and edits appear on your phone and laptop instantly. Use selective sync to keep only active folders locally and save storage.

• Configure offline access for key software documents you need on planes or poor connections.
• Turn on version history to restore older file states after accidental edits.
• Centralize sharing inside one service to keep permissions consistent and links trackable.
• Review default save locations so new files land in your cloud folders by default.
• Audit connected apps regularly to remove untrusted access to your data.

Be selective with apps and browser extensions

Install only verified apps and a few well-maintained extensions to stay fast and safe. Choose software from official stores or verified vendors to reduce malware risk and protect personal information.

For workplace devices, follow company management policies and stick to approved tools IT supports. This limits conflicts and keeps security oversight intact.

Install only trusted apps and approved tools

Make sure to read recent reviews and update histories before installing. Active maintenance signals a responsible developer and fewer hidden risks.

“Limit new installs to apps you truly need; fewer items mean fewer security holes and less background load.”

Use extensions that boost productivity without harming privacy

Keep extensions to a minimum. Favor reputable password managers, content blockers, or translators that demonstrably save time and protect data.

• Review permissions at install and audit installed software regularly.
• Prune apps and extensions quarterly to remove unused items.
• Pick tools that store minimal data and publish clear privacy practices.

Boost performance and battery life on phones and laptops

Keeping hardware cool and workloads low is the fastest way to improve battery life and overall speed. Small habits prevent heat buildup and reduce long-term battery wear.

Avoid constant fast charging. Quick-charge tech is convenient but can add stress to battery cells. Use standard charging when you have time and prefer short top-ups during the day instead of leaving a device at 100% overnight.

Avoid overusing quick charging

Multiple brief charges spread across a day can be gentler than repeated full fast charges. On many phones and laptops, limiting max charge or scheduling charge windows helps batteries last longer over years.

Close background services that drain resources

Shut unnecessary services and apps to lower CPU load and heat. Turn off unused radios, location, and push sync so your device spends more time idle and less time working in the background.

• Tip: Lower screen brightness and reduce refresh rate to gain immediate time between charges.
• Tip: Keep software current; updates often include power optimizations.
• Tip: Avoid high heat—cooler operation preserves performance and internal components.

Keep software current with updates and patches

Keep devices current to close known holes and keep daily workflows smooth. Leaders stress that timely security patches fix bugs, boost performance, and cut the window attackers use to reach sensitive data.

Enable automatic updates across operating systems, browsers, office suites, and apps you use most. That simple step delivers critical security patches on time without manual effort.

Updates do more than add features. They often improve stability, speed, and battery life for everyday software. A short restart lets installations finish and keeps performance steady.

• Set a monthly calendar reminder to check devices that don’t auto-update and to restart systems so patches complete.
• Update router, smart devices, and peripherals firmware to harden your home network.
• Review release notes briefly to spot changes that affect data handling or settings.
• Create a quick backup before major updates as a safety step.

“Spend a little time now maintaining currency to avoid larger disruptions later from security incidents or compatibility issues.”

Find information fast by understanding device storage systems

Knowing where files land speeds every task and cuts frantic searching when deadlines loom. Downloads, screenshots, and email attachments often end up in different spots depending on device and app. Practice locating, opening, renaming, and sharing a recent file until it feels automatic.

Practice locating downloads, screenshots, and attachments

Take time to run a short routine: find a recent download, rename it, move it into a dated folder, and share it. This simple example builds muscle memory so retrieval is quick when it matters.

• Different browsers and apps use different default folders—learn common paths to cut search time at work.
• Reconfigure default save locations so new data routes into your preferred folder structure automatically.
• Use search operators and filters (by type, date, or size) when folders are crowded to find data faster.
• Apply tags or color labels where supported to add an extra layer of organization beyond folders.
• Clean the downloads folder weekly to prevent clutter and duplicate or outdated items from slowing you down.

Consistent naming and filing reduces back-and-forth messages and makes collaboration smoother. Good file management saves minutes now and prevents misplaced information later.

Embrace AI, low-code, and no-code tools to work smarter

A few minutes spent building a basic workflow can repay weeks in saved effort over a year. Start small and treat these platforms as helpers that remove repetitive steps and surface useful data.

Try AI for personal productivity and learning

Test assistants to draft emails, summarize long articles, or build study plans. Use short prompts and always verify outputs before applying them to sensitive items.

• Draft, iterate, and refine content rapidly to cut routine writing time.
• Use video-based lessons like Pluralsight’s starter paths to build practical knowledge during commutes or workouts.
• Track time saved to spot which assistants deliver real value.

Use low-code platforms to automate simple workflows

Platforms such as Microsoft Power Platform let non-developers connect forms, approvals, and cloud storage without full apps. Start by routing a form submission to a cloud list and an email alert.

• Pull data from spreadsheets or cloud storage with connectors and push it into dashboards or alerts.
• Secure automations with proper permissions and review outputs before actioning data-driven decisions.
• Measure saved minutes to prioritize the next automation investment.

“Begin with tiny automations and keep humans in the loop for critical choices.”

Experiment, read the manual, and DIY troubleshoot

A few deliberate experiments often expose useful capabilities built into devices and software. Take time to peek into official guides and built-in tips. Skimming a manual can reveal features that speed routine tasks.

Try one change at a time. Modify a single setting, observe results, and record what improves your experience. Small tests reduce risk and teach what matters most.

Explore features you already own to unlock hidden value

Set a short weekly block to explore menus, settings, and help pages. Test alternate ways to complete a task and keep the one that reduces clicks or errors.

• Start with simple fixes: restart, clear cache, or reset an errant extension.
• Keep a note of useful steps and save helpful articles or screenshots for quick retrieval.
• Build a DIY habit: solving small issues grows confidence and speeds future troubleshooting.

Learn and grow: certifications, hands-on projects, and self-study

Build a clear path from study to paid roles by mixing short certifications with practical work. Industry credentials can teach basics and show employers you mean business. Many certificates in cloud, data, and security take weeks, not years, and fit around full-time jobs.

Certs that teach core concepts

Beginner-friendly certifications validate knowledge in areas like cloud fundamentals, entry-level security, and data essentials. They give structured syllabi and measurable milestones you can list on a resume.

Hands-on projects and open-source contributions

Pair each certificate with a small project. Build a personal app, upload a dataset pipeline, or add a pull request to an open-source repo. Practical work turns abstract study into real experience you can discuss in interviews.

Self-study paths: courses, docs, and official labs

Use focused video paths and vendor labs to keep momentum. Platforms such as Pluralsight, Kaggle, and TryHackMe offer guided lessons and sandboxed practice.

Document everything: save architecture notes, data pipelines, screenshots, and a short write-up for every project. A compact portfolio proves you can apply knowledge, not just pass exams.

People power: networking and mentorship for better opportunities

Relationships often unlock job leads that never show up in public listings. Managers hire who they trust, so a warm introduction cuts perceived risk and speeds hiring decisions.

Connect at meetups, community groups, and online

Attend one local or virtual meetup each month and send a brief follow-up message after. That small step keeps contacts active and reminds them you are reliable.

Try informational interviews to gather information about roles and day-to-day work before applying. These short chats give real insight and useful context.

Seek a mentor to refine skills, resume, and interview strategy

Ask mentors for targeted help: resume edits, mock interviews, or a skill roadmap. Specific requests make it easy for them to say yes and to deliver quick value.

Mentors often introduce mentees to their networks, opening doors at growing businesses. Allen-Michael Grobelny’s move from education began with a friend’s clear advice and a warm intro.

• Set quarterly goals: meet two new people and schedule one mentor session.
• Give back: share notes or help with small tasks to make relationships mutual.
• Remember: limited experience looks stronger when an advocate vouches for you.

Use internal opportunities, contract, and volunteer work

Start close to home: internal moves and cross-team projects often open the easiest paths into new responsibilities. Many people pivot within their current business by offering to join initiatives that touch data or operations. That path leverages reputation and reduces hiring risk.

Start where you are: internal moves and cross-functional projects

Speak with leaders about lateral moves and short assignments. Your existing relationships make it simpler to get a trial role. Join cross-functional teams to learn workflows, watch handoffs, and collect resume-ready outcomes.

Contract or volunteer to build experience and a portfolio

Take short-term contracts to prove value to businesses before full-time offers appear. Volunteer with nonprofits or clubs to deliver real results fast.

• Define scope and success criteria so outcomes are measurable.
• Document deliverables—dashboards, automations, or process improvements—to show impact.
• Align volunteer tasks with skills you want to develop, such as basic technology administration or content workflows.
• Small wins add up, creating momentum toward your next role in months, not years.

Stand out: refine your resume, interview approach, and LinkedIn

A concise, well-ordered profile helps hiring managers find you and act fast. Recruiters search LinkedIn and applicant trackers with keyword filters. Add clear skills, platforms, and languages so profiles rank in relevant searches.

Keyword-optimize profiles with tools, platforms, and languages

List tools and platforms in a dedicated skills section. Use exact product names, libraries, and languages employers request.

Tip: Keep one-line summaries that show context—role, scope, and a measurable result—so a manager sees impact in seconds.

Practice mock interviews and STAR storytelling

Use weekly mock interviews: solo practice, a peer, or an AI interviewer to build confidence with common and role-specific questions.

“Situation: Our app faced slow load times. Task: Reduce response time. Action: Rewrote queries and added caching. Result: Cut load time by 60% and raised daily active users by 12%.”

• Tailor resumes: match job descriptions and add relevant tools, platforms, and languages in a clean skills area.
• Track stories: keep a living document of metrics and examples to tailor applications in one day.
• Quantify impact: use numbers—response time cuts, app usage growth, or process savings—to show outcomes.
• Format cleanly: short headings, bullet lists, and single-line summaries improve ATS readability.
• Pin work samples: place portfolio links and app demos near your summary so reviewers can click immediately.

Practice regularly and update metrics after each project. Small, steady edits sharpen how you present skills and information to hiring teams.

Conclusion

A short playbook of practical moves turns everyday devices into reliable helpers you can count on.

Start with quick wins: keyboard shortcuts and routine restarts reclaim time and make software feel faster.

Keep accounts safe: use a password manager and one strong password, enable automatic patches, and limit app permissions to protect personal information.

Build resilience by pairing cloud sync with a local hard drive or external hard backup to reduce data loss from hardware failure or accidental deletion.

Pick one or two actions this week—declutter folders, review services and extensions, or set up scheduled backups—and repeat them until they stick.

Checklist: enable updates, set cloud sync, schedule backups, tidy storage, refresh profiles, and use tools intentionally so technology serves your needs.